Thursday, May 05, 2016

How a university is saving 2.5 tons of paper every year?

Considering the current environmental imbalances, many non-profit organizations (like The Nature Conservity, SayTree…and many others) around the world working desperately to save plant and trees. It is our responsibility too. We felt starting with universities is the better place to spread the awareness. With this, we also made universities administrative work more manageable and effective.


The story I am going to share tells you how a university quietly worked and stands as a role model by saving tons of paper and millions of rupees of its own and its students.

In the year 2012, VT University (Visvesvaraya Technological University also popularly known as “VTU”) Belgavi (India), has moved its thesis evaluations to online to effectively reduce its use of paper and streamline the process online. University’s this decision made it save several Lakhs of rupees (~ tens of thousands of dollars) every year in paper cost while giving faculty and administrators more direct access to evaluation procedures and results.

It’s been 4 years, 55 post-graduation course are promoted to online system. VTU is using “Examinater” – an online thesis evaluation software, for their Ph.D, M.Tech, MBA and MCA courses. More than 28000 theses evaluated online to date. With paper-based evaluation, several Lakh rupees used to be the postal charges and 2.5 tons of paper utilized annually. Now all this is reduced to zero. This saving is recurring every year. 217 VTU affiliated colleges individually making a huge impact in terms of cost savings, accuracy, reduced time delay and high operational efficiency. Easy to use software “Examinater” is offering an opportunity to transition to the online evaluation of thesis, expanding the environmental savings beyond VTU. Students saved from creating multiple copies of their hardbound thesis and collectively this alone is saving 60 Lakh rupees (~92K USD) every year! Now with Examinater, all dissertation related effort is not just made simple, in fact, automated. The system is successful to encourage faculty to go paperless and respond on-time.

VTU demonstrated how a university can make its own contribution to the environment with the help of Examinater while making sure to meet its peer expectations. This is a remarkable success in terms of securing the future of the tree species and also elevating university's standard of operational procedures.

Its high time now, all universities are requested and encouraged to start automating their processes and go green, go paperless. Isn’t this a pragmatic example of “A penny saved is a penny earned”? We are ready to join hands, are you?

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